The prospect of checking your online reviews can be daunting, especially when there’s the fear of encountering a less-than-glowing critique from an unhappy patient. However, the truth is, it doesn’t have to spell disaster for your practice. In fact, how you handle negative reviews can be an opportunity to showcase your commitment to patient satisfaction and turn the tide in your favor. In this blog post, we’ll explore the impact of online reviews on potential patients, delve into the statistics that shape perceptions, and provide actionable strategies to not only manage but leverage negative feedback for the betterment of your healthcare practice.

In the digital age, potential patients often turn to online reviews as a compass for navigating the vast landscape of healthcare providers. According to RevLocal, it takes only 1-6 reviews for a potential patient to form an opinion about your practice. This underscores the critical role that online reviews play in shaping perceptions and influencing the decision-making process.

The Rule of Thumb: Respond to Every Review Whether the feedback is positive or negative, the rule of thumb is clear—respond to every review. This proactive approach not only demonstrates your engagement with your patient community but also provides a platform to address concerns, showcase your commitment to customer service, and turn negative experiences into opportunities for improvement.

So, how do you turn a bad review around? Here’s a comprehensive guide to navigating the delicate art of responding to negative feedback:

1. Express Gratitude and Apologize: Begin your response by thanking the reviewer for taking the time to share their feedback. Express genuine gratitude for their input and apologize for any less-than-satisfactory experience they may have had. This sets a positive tone and shows that you value patient feedback.

2. Offer a Private Follow-Up: Demonstrate your commitment to addressing concerns by offering to follow up privately. This not only provides a more personalized avenue for resolution but also signals to the reviewer and potential patients that you take their concerns seriously and are dedicated to improving their experience.

3. Explain Steps Taken to Address: Issues In your response, outline the steps you have taken or plan to take to address the specific issues raised in the review. Transparency is key, and potential patients appreciate knowing that you are actively working to resolve any issues and prevent similar incidents in the future.

4. Extend an Invitation to Return: Invite the reviewer back to your practice, emphasizing the positive changes and improvements you’ve implemented. This gesture not only showcases your commitment to continuous improvement but also gives the reviewer an opportunity to experience the positive changes firsthand.

By responding promptly to reviews, whether positive or negative, you send a powerful message to potential patients that your practice prioritizes customer service. This commitment to engagement and resolution, regardless of the reviewer’s opinion, can shape positive perceptions and build trust in your healthcare services. Leveraging Negative Feedback for Growth Negative reviews, when handled effectively, can become catalysts for growth and improvement.

Consider The Following Strategies:

Internal Assessment – Use negative feedback as an opportunity for internal assessment. Evaluate your processes, communication channels, and patient interactions to identify areas for improvement.

Staff Training –If the review highlights issues with staff interactions, consider implementing additional training programs to enhance customer service skills. Well-trained staff contribute significantly to positive patient experiences. Policy Refinement: Assess your existing policies and procedures. If negative feedback points to systemic issues, consider refining your policies to better align with patient expectations and satisfaction.

Continuous Monitoring – Implement a system for continuous monitoring of reviews. Regularly assess feedback trends, identify recurring issues, and proactively address them to prevent negative experiences in the future.


In the complex world of healthcare, where patient satisfaction is paramount, online reviews serve as valuable indicators of your practice’s strengths and areas for improvement. Instead of dreading negative reviews, embrace them as opportunities to showcase your commitment to patient satisfaction, transparency, and continuous improvement. Navigating the seas of online reviews requires a strategic and empathetic approach. By responding promptly, expressing gratitude, and outlining actionable steps for improvement, you not only address the concerns of the reviewer but also showcase your practice as one that values feedback and actively works towards positive change. So, as you navigate the sometimes tumultuous waters of online reviews, remember that your responses are not just for the benefit of the reviewer—they’re for potential patients, demonstrating your unwavering dedication to providing exceptional healthcare experiences.

Let’s talk! Our team is ready to support you.


Andre Wright, MBA has more than 20 years of experience in the field of digital marketing. Andre through has managed various successful campaigns for dentists, chiropractors, pain clinics, and other healthcare professionals. He is certified in all Google Ads competencies as well as Google Analytics and was a part of the formative years of Google Ads, developing its platform. Andre is the host of the, “Your Company Health” podcast, where he speaks with healthcare professionals and leaders in the business community. He holds an MBA in Marketing and Management and is the author of “Visibility” a digital marketing book recently published. Andre has been a featured speaker at business conferences around the US and beyond. When he’s not working to help doctors make the important transition to cost-efficient digital media, Andre can probably be found spending time with family, watching sports, or playing golf with friends.

E: | X: @MrAndreWright |

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